Data Privacy Notices

St John the Baptist Somersham

On  behalf of The Parochial Church Council (PCC) of St John’s Somersham

1. Your personal data – what is it?

Personal data is data that relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).  Annex 1 below provides details of what personal data we store and what we use it for.

2. Who are we?

The PCC of St John’s Somersham is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

Your privacy and personal data is important to us.  We comply with our obligations under the GDPR by keeping personal data up to date; by storing it and destroying it securely; by only collecting data and information from you that we really need; by protecting your personal data from loss, misuse, unauthorised access and disclosure and by ensuring that personal data stored on computers is done so securely using properly protected software.

We use your personal data to help us to: –

  • Provide a voluntary service for the benefit of the public in the Somersham Parish in accordance to the church mission;
  • Administer membership records such as the church Electoral Roll;
  • Manage our contractors and volunteers;
  • Maintain our own accounts and records;
  • Inform you of news, events, activities and services running at St John’s;
  • Process gift aid applications;
  • Deliver things to you from the online shop

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4. What is the legal basis for processing your personal data?

St. John’s PCC is a not-for-profit body with a religious aim.  We will rely on one of the following legal justifications under the GDPR to process your personal data :

  • Your explicit consent – where you are asked to provide consent to a specific use.
  • A legitimate interest – where we believe that you would reasonably expect us to process your data where there is a minimal privacy impact.
  • We have a legal obligation to maintain the data.

we maintain a register which lists all of the personal data that we collect,  what it is used for, how long we keep it and how we store and process it.  This can be obtained through the contact information provided below.

5. Sharing your personal data

We will not share your personal data with third parties, other than when we are legally required to do so.

6. How long do we keep your personal data?

We will keep your data only for as long as is necessary to fulfill the purpose for which we process it. In some cases, we have a statutory duty to retain data for a specific period. For example, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.

 When your data is no longer required to fulfill its declared purpose, we will destroy it securely and permanently   in such a way that it cannot be recovered.    For example, paper records are shredded.  Data held on computer media is securely deleted.

7. Your rights and your personal data

You have the following rights with respect to the personal data we hold about you: –

  • The right to request a copy of your personal data;
  • The right to request that we correct any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased;
  • The right to withdraw your consent to the processing at any time;
  • The right to lodge a complaint with the Information Commissioners Office.

8. Updates to this notice

We will revise and publish this notice if the law changes, or we change the way in which we process personal data

9. Contact Details

To obtain more detailed information,  exercise any of your rights, queries or complaints please in the first instance contact our PCC Secretary, Amelie Legge, at “parishsec@somershamparishes.org”

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

All Saints Pidley